June 23, 2022
Meeting was called to order by Mayor Kortni Sandridge @ 5:00 PM.
Present: Mayor Kortni Sandridge, Council Members: Jim Musgrave, Jim Brannam, Theresa Knight, E. John Barker and Donnie Dotson. Recorder: Melody Gray. Robin A. Valentine, City Office Assistant
Guests: Jason Heflin, Rose Musgrave, David Kimball, Sheena Hunt, and Con Costilow
Prayer: A moment of silence was observed.
Pledge: Led by Mayor Sandridge.
Approval of Minutes: John Barker made a motion to approve the regular meeting minutes. Jim Musgrave seconded the motion. Unanimous approval.
Approval of Invoices: Jim Musgrave made a motion to approve the invoices dated 5/13/22 to 6/23/22. John Barker seconded the motion. Unanimous approval.
Police Report: None
Maintenance Supervisor Report/Water & Leak Log: None
Delegations:
Region VI – Sheena Hunt: Can use the money from the Wabash project to get all the work done. Around $160,000. Need to get all in by July 10th.
CEC – Doe Run: Sheena asked for $5000 to be added for Administration fees. Jim Musgrave mad a motion to grant the $5000 to be added. John Barker seconded the motion. Unanimous approval. Cove Run came in as the lowest bidder on the Doe Run project. It is 120-day contract. It will take around 4 months. They will start it around the 26th. Council signed the agreement.
CEC – Plant Upgrade and line upgrades/water loss: IJDC would like the Town to consider getting help from Pennsboro and the Hughes River Water. We are working on getting support letters from County Commission and possibly others. The Council is trying to keep the water coming through the Town. Discussion on what we can do.
Old Business:
Training for Leak Detector and Jetter: Jim Musgrave made a motion to approve. Jim Brannam seconded the motion. Unanimous approval.
Con Costilow: The Maintenance Crew cleaned the ditch. Mr. Costilow said the one under the driveway is plugged up. Said there are other properties that need to be addressed to fix his problem. Council discussed with Mr. Costilow and will look in to more solutions.
Street Cleaning/Sweeping: Jim Musgrave found a brush on Amazon. You walk behind it. The price seems reasonable. Jim Musgrave made a motion to buy it. Jim Brannam seconded the motion. Unanimous approval.
Surplus equipment: Jim Musgrave made a motion to table. Donnie Dotson seconded the motion. Unanimous approval.
Greg Vogt: Jim Musgrave made a motion to take this off the agenda. Theresa Knight seconded the motion. Unanimous approval.
Jim Donely – relocation of water line agreement: Maintenance put the water line up to his house. It is all completed. It is a 3/4” line. Mr. Donely would have liked a 1”. He would have to pay for it. He had asked the Town to put up a curb. The Town will do that.
Paving/Street Repair: Donnie Dotson made a motion to table this. Theresa Knight seconded the motion. Unanimous approval.
New Business:
Tina Richards – Make Driveway off Wood St: The hill is steep. There are gas lines there. It must be surveyed. Need to have a certified contractor to do it. Donnie Dotson made a motion to table this. Theresa Knight seconded the motion. Unanimous approval.
Secretary of State Letter: The letter needs signed and returned to the State. Regarding the opioid law suit. There was a discussion on the letter. Jim Musgrave made a motion to sign this. John Barker seconded the motion. Unanimous approval.
City Park – Fence area around creek. There was a discussion. Council needs to wait to see what is wanted. John Barker made a motion to table this. Jim Musgrave seconded the motion. Unanimous approval.
PSD — Cathy Trent – Oxford Water agreement: Mr. Kimball came to the meeting instead of Ms. Trent. He came to discuss the water agreement for the Oxford job. Wanted to know if it will be at the same price as the other agreement. Jim Musgrave is not sure if the Town can guarantee pricing. This agreement is with the attorneys. The last time we received anything was April 4th. CEC has reviewed it. The Mayor sent a message to the Attorney to send the agreement to her to be reviewed. Said that they have the contract but the working needs fixed. Also, Mr. Kimball said they need it for the USDA to review. They need before July 20th.
Donnie Dotson made a motion to adjourn the meeting. John Barker seconded the motion. Unanimous approval